Research Coordinator

Vancouver, BC
$53,019 a year
Job Posting

Job ID:


Vancouver - Point Grey Campus

Employment Group:

Management&Professional (AAPS)

Job Category:

Research & Facilitation

Classification Title:

Research&Facilitation, Level A

Business Title:

Research Coordinator


Faculty of Medicine



Salary Range:

$53,019.00 (minimum) - $63,647.00 (midpoint) - $76,374.00 (maximum)

Full/Part Time:

Desired Start Date:


Job End Date:
Possibility of Extension:



Funding Type:

Grant Funded

Closing Date:


Available Openings:


Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary

UBC Department of Psychiatry and the Institute of Mental Health are internationally recognized academic units that develop and implement cutting edge research, clinical and implementation projects in the field of mental health and substance use. We work closely with decision-makers, the community, and other stakeholders to answer key challenges referred to basic science, clinical practice, health systems, population mental health, and epidemiology. Our goal is to improve delivery of mental health and substance use services to ultimately impact health outcomes of people from BC, Canada, and globally.

This Project is an e-mental health project for University students and will encompass developing a comprehensive online detection and intervention approach to substance use and common mental disorders in university students. We will work in an integrated manner with existing student health services to detect at-risk and affected youth; identify barriers to treatment; facilitate engagement; reduce stress, anxiety and depression; offer support and promote healthy lifestyles; and facilitate risk-management and behavioral change, with the goal of improving mental health and substance use outcomes. The impact of these e-interventions will be evaluated through a randomized controlled trial.

The Project Coordinator will be responsible for the coordination and day to day operations of the Student e-Mental Health Project, reporting directly to the Principal Investigator (PI). They will support the PI's leadership in the design, implementation, execution, and evaluation of research activities and deliverables. Position will be full time, with a 1-year term appointment, with the possibility of extension.

Organizational Status

The Project Coordinator will report directly to the PI. Additionally, the incumbent will be expected to support the research team members in different academic positions including research assistants, students, and volunteers.

Work Performed

The Project Coordinator will be expected to conduct the following activities, following the lead of the Principal Investigator:

1) Managing the research activities related to project start-up and day to day operations
2) Managing all aspects of grant and ethics applications, including preparation of proposal, budget and timelines
3) Developing contractual frameworks for collaboration with partners, including coordinating documentation and communication for co-investigator meetings across multiple study sites
4) Developing a timeline and workplan for the project, including for all components and sites
5) Developing, drafting and reviewing research protocols and implementing the research protocols/procedures in accordance with UBC and funding agency policies
6) Ensuring the project is on track and meet the expected milestones, outputs and deliverables, including:
a. research related materials, including manuscripts, reports, and presentations
b. collection and analysis of data
c. management and maintenance of research files and documentation
7) Responsible for networking and supporting partnerships with stakeholders
8) Supervising and supporting various editorial duties, including the production of documents related to study design and implementation and related reports, etc.
9) Supervising and mentoring research staff, student and volunteer
10) Overseeing and monitoring research grant expenditures, and updating project budget and forecasts
11) Preparing and organizing and delivering presentations at research conferences, as required
12) Perform other related duties

Supervision Received

The incumbent will be supervised by the Principal Investigator. The Project Coordinator will be expected to work closely with the PI and implement the PI's vision to achieve project goals, adequately balancing seeking direction from the PI on critical matters with self-direction and taking the initiative on day to day operations as a collaborative team member. Teamwork is the backbone of this work. This individual follows established policies, procedures and institutional standards of UBC.

Supervision Given

This position supervises around ten research staff, students, and volunteers at any given time.

Consequence of Error/Judgement

Accountability and responsibility of this position is high. The consequences of errors could include: lost data, financial difficulty, compromised integrity of research, and success of research project.


    Undergraduate degree in a relevant discipline. University graduate degree in health or social sciences. Minimum of two years experience or the equivalent combination of education and experience. - Experience coordinating multisite RCTs, an asset.
  • Scientific writing (including reports, grants, peer reviewed publications), an asset.
  • Experience in qualitative and quantitative epidemiologic research methods, analysis and study design.
  • Experience with financial administration, and ability to perform financial and budgeting planning functions.
  • Experience working in administrative or research capacity at UBC an asset. Experience with social media, web development, and e-mental health an asset.
  • - Experience handling confidential data with integrity and appropriate respect for privacy, an asset. - Applied and academic knowledge of mental health and addictions clinical research, an asset.
  • Excellent written and verbal communication skills in English required.
  • Ability to effectively use Word, Excel, PowerPoint, Adobe Acrobat at an advanced level.
  • Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English.
  • Ability to prioritize and work effectively under pressure to meet short deadlines.
  • Ability to effectively manage multiple tasks and priorities.
  • Ability to be thorough, accurate, and have a high level of attention to detail.
  • Ability to deal with a range of people in a calm, courteous, and effective manner.
  • Ability to effectively lead and plan meetings.
  • Ability to analyze problems, identify key information and issues, and effectively resolve.
  • Ability to work effectively independently and in a team environment.
  • Ability to collaborate with partners from diverse disciplines and partners in health care, academia and the NGO field are critical.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
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